Job analysis is a process of collecting information related to various aspects of the job. It collects and analyses the information associated with job description and specifications. Following steps are involved in job analysis:
1. Information Collection
This is the first step of job analysis under which required information related to various aspects of jobs are collected. Information is obtained through different methods such as interview, observation, questionnaire, critical incidents etc.It is associated with preparation of plans and programs and assignment of responsibilities to the concerned person.
2. Review Background Information
This is the second step of job analysis process under which the previously collected information is reviewed to design organizational charts, current position descriptions and specifications, procedures, manuals and process charts. These help in detailed assessment of job.
3. Selection Of Representative Position To Be Analyzed
Analyzing all jobs at a time is complex and costly affair. So, only a representative sample of jobs is selected for the purpose of detailed analysis. Under it, the job analyst investigates to determine which organization managers or employees require job analysis. He should also determine for what purpose the job must be analyzed.
4. Analysis Of Jon By Collecting Data
Under this step of job analysis process, a job analyst obtains the data and information related to the selected jobs. The information is collected on the job activities, required employee behaviors, working conditions, human traits and qualities, abilities of performing the job and other various dimension of the job. Data can be collected either through questionnaire, observation or interviews.
5. Develop Job Description
In this step of job analysis, a job description schedule is developed through the information collected in the above step. This is the written statement which describes the prominent characteristics of job along with duties, location and degree of risk involved in each job.
6. Develop Job Specification
Developing the job specification is the last step of job analysis process under which a detailed specification statement is prepared showing minimum requirement of each job. A job specification summarizes the personal qualities, traits, skills, knowledge, and background required to perform specific task. It also involves the physical and psychological attributes of the incumbent.
