Concept And Meaning Of Job Description
Job description is a functional description of the contents and contexts of the job. Job description narrates the various features and contents of a job. It is a written statement that identifies, describes and defines job's duties, responsibilities, working conditions etc. It is a document showing a brief summary of task requirements which explains the constitute elements of job in a organized way.
Job description discloses what an incumbent is supposed to do, how the task is to be done. The data to be included in the job description statement is usually determined by the job analyst to make the document more reliable and informative.Moreover, the information is, in turn, used to write a job specification statement showing minimum requirement of skill, knowledge and ability to perform a specific task.
Thus, job description is the listing of job tasks, duties and responsibilities which depicts a brief summary of the job in terms of nature and types.
Contents Of Job Description Statement
The job description statement contains the following contents:
1. Job Title
It explains the title of the job. It means, what the particular job is all about is identified under this content.
2. Job Location
It refers to the name of the department where the job under consideration exists in the organization.
3. Job Summary
Job summary tells about a brief history of job. It is a short paragraph which explains the tasks and activities to be performed by an incumbent. It is a statement which explains what the job entails.
4. Duties
Duties refer to the task performed by an employee. It is necessary to mention the task of the employee because it helps him to estimate the percentage of time that is devoted to the performance.
5. Machines, Tools And Equipments
The machines, tools and equipments used by an incumbent for the performance of tasks are included under this head.
6. Materials And Form Used
It includes all input requirements and the method of application in the production process.
7. Working Environment
The working environment is concerned with the actual work place. It defines working condition in terms of heat, light, noise level etc.
8. Job Hazards
Job hazards are obstacles and obstructions that may arise during actual performance of the task.
